Authority Updates - Victoria - December 2016

Updates from Landata including information regarding the introduction of Priority Notices

Announcing Land Use Victoria

The Victorian Government created Land Use Victoria (LUV) under the Department of Environment, Land Water and Planning (DELWP).

LUV was established to provide new functions and capabilities for the whole of Victorian Government leadership on government-owned land information and advice. LUV also incorporates land administration and property information functions that were part of Land Victoria - Land Registration Services (now known as Land Registry Services), Valuer-General Victoria, Office of Surveyor-General Victoria and the Office of Geographic Names.

The Victorian Government Land Monitor and Vicmap™ have also joined LUV.

Priority notices will be introduced in Victoria on 9 December 2016

A priority notice is notification of an intended dealing or dealings with land. Priority notices must be lodged using an electronic lodgement network (ELN), irrespective of whether the intended instrument or transaction will be lodged on paper or electronically.

The information in the priority notice must be accurate and complete. If more than one instrument is cited in the priority notice, all instruments must belong to the same transaction and be lodged at the same time.

LUV have published a guide to priority notices.

Strata enhancement project

LUV's strata plans, recognised by the plan prefix of 'RP' and 'SP', consist of 37,825 registered plans of subdivision under the Strata Titles Act 1967. These plans were digitally converted in 1992 when the digital converted image became the plan record.

Most enquiries LUV receive relate to poor image readability and difficulties  identifying and determining lot/unit and common property boundaries. A strata enhancement project is underway to address and clarify some of the issues with the strata plan records and will:

  • improve plan readability and information clarity
  • create common property folios, where a folio does not exist
  • update strata folios from 'unit' description to a standardised 'lot' description
  • where possible, link the folios for associated restricted and accessory lots.

At the completion of the project customers will be able to easily identify enhanced plans, by their similarity to contemporary plans and the introduction of edition numbers.

Any queries relating to this project should be forwarded to

Voiding Certificates of Title for common property folios

Under section 31(2) of the Subdivision Act 1988 the Registrar may call in and cancel any Certificates of Title (CTs) for common property folios of the Register.

The Registrar will declare any paper CTs for common property folios to be void and of no effect under section 27BAA of the Transfer of Land Act 1958. The declaration will be published in the Victoria Government Gazette and take effect from 15 January 2017.

General information on lodging documents for recording in the Victorian Water Register

Customers are reminded of the following requirements for lodging documents in the Victorian Water Register, to avoid unnecessary delay in recordings.

  • If lodging in bulk or by correspondence a lodgement summary form or a covering letter (with details of the lodging party) must be provided with documents for recording.
  • The 'Lodged by' section in forms must be completed, to ensure that any correspondence or contact can be efficiently received by the lodging party.
  • A lodging agent must be clearly identified and their contact details and preferred pick-up notified in the document.
  • All pencil and adhesive notations must be removed.
  • All (and only) trust or office account cheques must be included in any lodgement; cheques should be made payable to Victorian Water Register. If the lodging fees payment is by credit card, a daytime phone number must be supplied in a covering letter. A Registration Officer will make contact to enable the payment by credit card.

Land Registry Services - Christmas and new year closures

Land Registry Services offices at 570 Bourke Street, Melbourne and 57 Cherry Lane, Laverton will close at 4.00 PM on 23 December 2016 and reopen at 8.30 AM on Tuesday 3 January 2017.

Online services (LANDATA and PEXA) will continue to be available during this period.

Read more of Victoria Authority Updates

Disclaimer: The information herein has been prepared by SAI Global Property Division Pty Ltd ACN 089 586 872 from information released by the Authority cited on this page. It is provided as general background information only; it is not complete; and it does not comprehensively address this subject matter. Readers should not consider the information so provided as advice nor as a recommendation to take any particular course of action. Persons needing advice should consult their own solicitor, accountant or other professional adviser.